APPLICATION FOR ANNUAL BUSINESS MEETING GRANT

Jurisdictions that have a population not exceeding 100,000 will to be considered for a grant. The level of support offered each year shall be determined by the CBOAC Board and granted to selected jurisdictions who may otherwise be unable to attend the ABM due to financial constraints.

Applicant Name

Title

Department

Jurisdiction

Email Address

Phone

To my knowledge, this is my jurisdiction’s 1st time/ 2nd time/ 3rd time applying for this grant.

I further attest that my jurisdiction has not budgeted for me to attend this meeting and that, if my application is approved, I will have the approval to attend in person.

The amount of the grant awarded shall not exceed $2,500.00 per recipient. Covered expenses shall be paid up front and submitted to CBOAC for reimbursement after attending the ABM. Requests for reimbursement shall be made to CBOAC no longer than six months following the date of attendance at the ABM. Requests for reimbursement shall include expense receipts and a copy of the CBOAC grant award letter. The reimbursement request shall be submitted on an approved CBOAC reimbursement claim form approved by the Board. Reimbursements shall be processed and transmitted to the recipients in a timely manner by the CBOAC Treasurer within 60 days of receipt of the reimbursement claim.

The following travel expenses are eligible for reimbursement under this grant program:

• Mileage reimbursement for automobile travel to the ABM (using the most current IRS mileage expense rate), from the individual’s home or place of employment at the jurisdiction, whichever is the shortest distance to the ABM venue…and reasonable incidental travel miles.

• Travel by air, on coach or economy class, including baggage fees, if any.

• Shuttle to and from the airport to the hotel.

• Hotel accommodations on a standard room at the hotel that hosts the ABM, or equivalent lodging, to include the room charge, taxes, and related parking fees, if any.

• Food/meal expenses during the stay and travel dates.

Notification of grant awards shall be made in writing to the recipients no later than is convenient to attend the most proximate ABM event. In cases where a grant is awarded, but subsequently denied by the intended recipient due to scheduling conflicts or other reasons, the Board may re-award the grant to another deserving jurisdiction, or forgo the award altogether for that ABM year, as deemed appropriate by the Board.

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